6 Tips To Get The Most Out Of Your Business VPN

Michael Gargiulo - CEO, VPN.com

By: Michael Gargiulo, CEO at VPN.com

Updated: 1:36 PM ET Wed, July 15th 2020

Introduction

VPNs have quickly become a go-to technology for Internet users around the world. While many services have been geared towards the individual, businesses have quickly become a new segment of the industry. An effective cybersecurity solution that requires little to no IT infrastructure, a VPN offers businesses many cost and productivity benefits. 

When providing key employees, contractors, and business partners access to your network, security is of paramount concern. Every device that accesses a company’s network has the potential to create an avenue for attackers and hackers. 

These handy business VPN tips will ensure your sensitive data remains safe going into the new decade.

Choose A VPN With Local Servers

Our first business VPN tip is to use a provider with servers that are local to your company. Unless your business operates globally, a provider with hundreds of servers around the globe isn’t necessary. However, you will want one that has a server in the vicinity of your main office or data center.

This is because shorter distances lower the chance of network problems and minimize latency between the server and computers accessing it. A local provider also makes it more likely that the VPN provider’s customer service hours will mimic those of your business, making it easier to receive help in the event a problem arises.

Manage Your Own Encryption Keys

Many services offer to oversee central management aspects, including encryption keys. These keys are the primary form of defense against those looking to access your sensitive information. By managing them in-house, you control exactly who has access to your encryption keys.

Provide Access To Select Files Through Other Avenues

If you only need to share one or two specific files with somebody outside your organization, there’s no need to give that person access to your entire business VPN server. Instead, establish a secure website with safe password authentication. This exposes only the files you select rather than your entire network.

This method can also be applied to email services. Utilizing secure web-mail for remote employees or consultants allows them a secure way to access company email, even if they’re using a computer that’s not their own.

Limit Access Until Security Is Verified

A client computer shouldn’t have full access to your network until it’s confirmed to comply with network policies. This should include checking for strong antispam, antivirus, and firewall protection. You should also ensure that the operating system is fully patched against critical security flaws and free from Trojans, keyloggers, and remote-control software.

This process can slow down the login and delay the user from starting their work for a few minutes. However, a slight hindrance is much less inconvenient than a security breach.

Implement Activity Management Protocols

While it would be nice to think you could trust the people you provide access to your business VPN, it’s better to be safe than sorry. Activity management protocols are similar to parental controls, with upgraded reporting and alerting features. They allow you to control what kind of websites your users can access through your VPN.

Certain non-business websites — such as social media platforms and pornography sites — are prone to malware and are time wasters. By implementing protocols that prevent users from accessing these nonessential sites, you can eliminate unnecessary threats.

Require A Password Manager

Our last tip for business VPN users is to require everyone with access to the network to use a password manager. Everyone thinks that their passwords are secure, but the truth is, people are predictable. This means they will repeat passwords and use numbers, words, and phrases that have meaning to them. It only makes sense. Passwords with personal meaning are easier to remember.

The alternative is to create complex passwords that you need to write down. Again, that defeats the purpose. If your password is written on a piece of paper next to your computer, anybody can access it. 

By requiring all users of your business VPN network to utilize a password manager, it eliminates these issues. A password manager can regularly change a password and keep it stored securely.

Wrapping Up

Maintaining a secure business requires constant vigilance. Hackers, data miners, and corporate spies are finding new ways around security protocols daily. By taking advantage of these business VPN tips, you’ll be much less likely to face data breaches.

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